Here’s our Handy End of Year Payroll Checklist
As we approach the end of the tax year, it’s time for UK employers to start preparing their payroll for year-end processing.
While HMRC deadlines can feel overwhelming, a clear checklist can help ensure everything is submitted accurately and on time.
Here are six steps to help you wrap up your payroll responsibilities confidently.
- Check employee details are up to date
Before you finalise anything, review your payroll records for accuracy. Make sure the following are correct:
- Full names, addresses, and dates of birth
- National Insurance numbers
- Tax codes
- Start and leaving dates (if applicable)
Errors here can lead to incorrect reporting and unhappy employees come P60 time.
- Process any final payments
Ensure all payments and deductions for the tax year (including bonuses, commissions, statutory pay, and benefits) are processed before the payroll year end. If you use payroll software, double-check that it’s calculating correctly.
- Submit your final Full Payment Submission (FPS)
Your final FPS for the year must be submitted on or before your employees’ last payday in the tax year (5 April 2025). If you’re also making a final Employer Payment Summary (EPS), make sure that’s submitted by 19 April 2025.
- Issue P60s to all employees
By 31 May 2025, you need to provide a P60 to every employee who was working for you on 5 April. This summarises their total pay and deductions for the year and is important for their own tax records.
- Prepare for the new tax year
Once your year-end duties are complete, it’s time to get ready for the new tax year:
- Update employee tax codes (HMRC will usually notify you of changes)
- Install any software updates for payroll systems
- Review and adjust employee benefits or pension contributions as needed
- Familiarise yourself with any rate changes for National Minimum/Living Wage or NI thresholds
- File benefits in kind (P11D) if applicable
If you provide any benefits to employees (like company cars, health insurance, etc.), you must submit your P11D and P11D(b) forms to HMRC by 6 July 2025 and pay any Class 1A NIC by 22 July 2025 (or 19 July if paying by post).
You will also need to provide your employees with a copy of their P11D by 6 July 2025.
Need a hand?
If you need support with your year-end payroll or want someone to double-check that everything’s in order, we’re here to help. Whether you’re running payroll in-house or outsourcing, a quick consultation could save you time and avoid HMRC headaches.
Here’s to a smooth transition into the new tax year.
